The risk of security breaches is ever increasing with the ease of internet and system accessibility in this day and age. Not to mention, confidential paper documentation is also subject to mishandling, especially when it’s discarded improperly or recklessly. This is why it’s all the more important to create preventative, planning measures to ensure that all of your business’ secure data is properly protected.
How Do I Know if My Business’ Data is At Risk?
To determine if your data is at risk, it’s important to look at the following factors.
- If your data possesses personal, client or company information.
- If your data includes financial or banking information.
Be Proactive
When it comes to secure and confidential information, there is no such thing as too prepared. It’s best for your business to prepare for the worst but hope for the best. It’s important to determine the indications of a security breach, and locate your contact person in the chance that this occurs.
By planning appropriately, you ensure that if an issue were to arise, you would be fully aware of the proper steps to take to resolve the matter. Taking precautionary steps eliminates scrambling for the answers if a security breach were to occur.
How to Properly Maintain your Data Security
Data security is an ongoing process that requires the proper maintenance and upkeep. Here are a few tips that ensure your business’ data security is operating at its utmost capacity:
Review Who Has Access
The less people with access to secure business data, the better. An increased number of people handling sensitive information, increases the risk of a security breach, or misuse of confidentiality. By assigning limitations of who can access secure information, and monitoring their operations, you significantly decrease the chances of improper use.
Continue Training
Oftentimes, one mass training session for all staff results in key information being forgotten. By taking the time to properly train those with access to secure data, and offering additional training opportunities, you ensure that your staff are adequately aware of the importance of the data they are handling.
Stay up to Date
Remain informed about current security threats and ensure you’re properly protected in these cases.
Take Advantage of Office Shredding Services
Using a professional shredding service ensures sensitive documents are disposed of securely and efficiently, preventing unauthorized access to confidential information. Regularly shredding old files is a proactive step to protect your organization’s data integrity.
Establish a Clear Data Retention Policy
Define how long your organization retains different types of data by implementing a clear data retention policy. Securely dispose of information once it is no longer needed to minimize the risk of it being accessed by unauthorized individuals. Regularly review and update this policy to ensure it complies with legal requirements and aligns with your organization’s needs.
Conduct Regular Security Audits
Performing routine security audits helps identify potential vulnerabilities in your data protection systems. These reviews enable you to address weak points proactively, minimizing the risk of security breaches. Make audits an integral part of your organization’s data management strategy.
Why Use An Office Shredding Service?
Shredding services are one of the most effective ways to ensure that any secure data in need of destruction, is handled safely. Office shredding services protect your business from the chances of stolen information and data breaches which can result in lawsuits. By investing in a shredding service, you’re actually saving yourself the time and money of having to shred your information by hand, while risking the legal bills that would result from a security breach.
How it Works with Desert Document Shredders
We offer a variety of office shredding services such as scheduled, on-site shredding and one time purge shredding. Regardless of the service you choose, we ensure a process that’s smooth and time efficient. Our process is simple:
- Our secure truck arrives at your location.
- Your documents are collected and moved to the shred truck in a locked bin.
- All documents are shredded on-site in our secure truck.
By making our process hassle free, we eliminate the risk of your secure data being breached.
Protecting Your Business with Secure Shredding
Safeguarding sensitive information is critical for every business—not just to avoid financial and legal consequences, but to maintain the trust of your clients and community. As we’ve discussed, taking data security seriously can make all the difference. That’s where Desert Document Shredders comes in.
As a NAID AAA Certified provider, we ensure your business complies with all required standards for handling and disposing of secure information. We are also locally owned, which means we’re committed to the safety and well-being of the communities we serve. You can count on our team to deliver exceptional customer service and reliable, secure document destruction at every step.
Take the next step in ensuring your business’s safety. Contact Desert Document Shredders today for a free quote on our secure document shredding services.