When dealing with confidential documents in the workplace, shredding is an essential step to ensure your data remains secure. Shredding not only helps protect your sensitive information, but it also ensures compliance with any legal requirements or regulations in place. To make sure you’re getting the maximum protection possible, consider these five shredding tips that will help keep your confidential documents safe and sound — no matter what type of information you’re entrusted with.
Why is Shredding Important?
When you shred your confidential documents, you are taking an important step to protect your personal and professional information. Shredding shreds the document into tiny pieces that make it extremely difficult for anyone to piece together or read the information that was once contained within. This not only keeps sensitive data safe from prying eyes, but it also helps ensure compliance with any legal requirements or regulations in place regarding sensitive materials.
What Should You Shred?
While shredding should be a priority for any and all confidential documents, there are certain types of information that require special shredding attention. This includes financial records like bank statements, invoices, receipts and tax forms; medical information like prescriptions or lab results; personal records like passwords or credit card numbers; and legal documents like contracts or court records.
5 Tips To Keep Your Confidential Documents Safe
Here are a few tips to help you keep confidential information secure:
#1 – Utilize Shredding Services from a Professional Company
When shredding your own documents, it can be easy for confidential information to slip through the cracks and end up in someone else’s hands. To avoid this risk, consider shredding your sensitive documents with a professional shredding company instead. These services offer secure shredding and disposal that will help ensure all of your documents are properly destroyed.
#2 – Use Secure Shredding Containers
Many shredding companies also offer secure shredding containers that you can place throughout your office, which allows you to protect your documents until it’s shredding time. They come in a variety of sizes, so you can conveniently place them around your office.
#3 – Shred Regularly to Avoid a Massive Paper Trail
While shredding should be done regularly, you may overlook shredding documents from time to time. To avoid this risk, set a shredding schedule and stick to it as best as possible. This will make shredding less of a hassle and more efficient for your business.
#4 – Educate Employees on Sensitive Information Protocols
Shredding isn’t the only important step in protecting confidential information – educating employees about appropriate handling practices is key too. For example, you may want to create policies regarding what types of documents can or cannot be emailed or shared online and provide regular training so that everyone understands their role in keeping sensitive data secure.
#5 – Get a Certificate of Destruction
When you use a shredding company, they will give you a certificate of destruction that proves the shredding process was completed properly and to your satisfaction. If you ever need to prove compliance with a shredding regulation, this document will be an invaluable resource.
Shredding is an essential step in keeping your confidential documents secure, no matter what type of information you’re entrusted with. By following these tips, you can rest assured knowing your sensitive data is safe and out of harm’s way.
To ensure your documents are shredded properly, contact Desert Document Shredders today. We offer shredding services that are secure, efficient, and affordable – so you can keep your confidential information safe at all times.